PROJECT COORDINATOR 

  

Position Summary: 

The Project Coordinator works directly with the Project Manager to coordinate all aspects of construction projects from breaking ground through completion. The tasks for this position are primarily administrative. Applicants must be able to work in varied environments as time is split between the office and job site. This role is ideal for someone who upholds high professional standards, has experience in specialized construction, appreciates variety in their workday, maintains a positive attitude, and enjoys interacting with many different people.

Duties and Responsibilities - Project Management Support:    

  • Skilled understanding of construction documents and construction administration process including creating, tracking, and distributing RFIs, ASIs, and submittals. 

  • Comprehensive knowledge of the complete building lifecycle—ranging from initial bidding and procurement through final punch list—along with practical insight into sequencing, integrating, and installing core site utilities, structural systems, MEP, building envelopes, and interior finishes.

  • Prepare and maintain all necessary project documentation, including contracts, permits, and reports. 

  • Operate with high autonomy to make critical operational decisions and directly drive key project outcomes.

  • Identify required information and proactively engage trade partners and architects to compile project details.

  • Communicate with trade partners and vendors regarding project scope of work, scheduling and timelines, material orders, and required project documentation.

  • Coordinate weekly OAC meetings, draft agendas, record and distribute meeting minutes, develop action lists, and create change events.

  • Assist with materials acquisition – perform research, provide takeoffs, track down samples, record specifications, submit and track orders 

  • Analyze the interaction between design plans and trade pricing throughout the project lifecycle to preemptively manage discrepancies and support seamless execution.

  • Oversee project budgets – enter data and documentation for budget management, monitor potential budget adjustments, execute change orders, log financial revisions, verify trade partner billings, receipts, and working hours, and generate monthly billing for clients.

  • Understand and execute the change order process including gathering pricing, working with the Project Manager to create narrative, and tracking complete scope of work.

  • Build and maintain positive working relationships across all levels, including on-site workers, trade representatives, vendors, designers, and clients. Maintain directory.

  • Create Owner’s Manual at the end of each project, tying together materials, subcontractors, warranties and maintenance suggestions. 

Minimum Qualifications: 

  • 5 years previous experience in a similar position OR equivalent experience/education in the Architecture, engineering, or construction industry.

  • Strong computer skills and demonstrated ability to learn new software and technology.

  • Experience using project management software such as Procore, Buildertrend, or Bluebeam.

  • Valid driver’s license, good driving record, and car required – job locations may vary 

  • Strong organization skills and ability to manage multiple priorities and deadlines.

  • Proactive team player, able to work both independently and collaboratively.

  • Comfortable handling confidential information

  • Effective interpersonal, written, and verbal communication skills. 

  • Strong work ethic with a sense of personal responsibility for the overall quality of work produced.

  • Able to work on job sites where temperatures and noise levels can fluctuate.


Wage and Benefit Information:

The Project Coordinator is a full time, hourly position. Wage range is $39-$50 per hour, DOE. DTC offers the following benefits: medical and vision benefits, paid time off, 401k with employer match, profit sharing bonus program, and phone reimbursement. 

DTC is an equal opportunity employer committed to building a diverse and inclusive workplace. Employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of any characteristic protected by federal, state, or local law. 

To apply, please email your resume and cover letter, with subject line DTC Project Coordinator, to careers@dtcportland.com.